Wolfcon 3.0 for Dummies

The preparation

It’s almost time and you’re almost leaving for Wolfcon. What should you do?

- Print all PDF files. You have one file for your pass and one for every product that you bought. Don’t print them from your email, print the most actual versions of these pdfs from your account on the Wolfcon site.

- Make sure you have a valid ID in your wallet. This can be a passport or an ID card. If you have a Dutch driver’s license, this will do as well.

- If you’re under 18, make sure you downloaded the permission form for minors from our website and that your parents or guardian filled it out and signed it.

- If you’re under 16, make clear arrangements with your adult company for the con so you can register together.

- A tip: Bring a folder for your printed pictures and the signed photos you will get at the convention. You can store your tickets in here as well to make sure you don’t lose them.

- If you stay in the hotel, you need to pack your suitcase as well, of course.

 

The registration (Friday from approximately 4pm to 8pm)

On Friday you have to register in the hotel where the convention will be. But how does that registration go? And what is it exactly? And why can’t you do it online?

- If you get to the hotel, you find where the registration will be. You find the table for your pass and stand in line.

- When it’s your turn, you show your pdf files and your ID. A volunteer will find your envelope now.

- Together with the volunteer you check the contents of your envelope. Your pass and the tickets for your extras will be in this envelope. Pay attention during this check! If something is missing or is incorrect, you need to say it immediately, because then we can still check everything with the pdf’s you have and the problem can be solved. If you come back later when something isn’t correct, we can’t check it anymore and we can’t solve the problem anymore. That is only possible during this registration.

- If the contents of the envelope are correct, you will get your wristband. This wristband will stay on during the entire weekend and you can’t remove it, so don’t leave before it’s on correctly. This wristband in combination with your pass will be your entry ticket for the event. With only a pass or a wristband you can’t enter. You have to be able to show them both. This wristband is the reason the registration can’t be done online and has to be done in person. Make sure not to lose it!

 

The program (Saturday and Sunday from 10am to 7pm)

On Saturday, the program with the actors will start. The program will start with an opening ceremony, after that there are Q&A’s, Photo sessions, Autograph sessions and M&G’s. How will this happen?

- Read the program thoroughly when you get it. It might be handy to bring a pen and mark the parts of the program you want to attend.

- Parts of the program will overlap. Don’t panic when you see that. If you are afraid you will be in trouble with your extra’s, for example because your M&G is on the same time as your photoshoot, find a volunteer as soon as possible so they can help you solve the problem. Don’t wait for the last moment to do this, but do this on time, so as soon as you find out you might have that problem.

- Stay in the panelroom as often as possible. The actors will come on stage for the Q&A’s here, but this is also the place where all the announcements will be.

- Wait in the panelroom until your pass and number is called for another activity (like a photoshoot) and until a volunteer comes to get you. If you do that, you don’t have to wait in line that much and can see as much from the Q&A’s as possible.

 

 

The Q&A’s

All the actors will come on stage, in small groups, to answer your questions. Everyone can ask their question, but there are a few rules for that.

- If you want to ask a question, you have to go and stand in line at the special microphone that is specifically used for that goal. That mic is placed so the actors can see you while you ask your question.

- At the microphone, there will be a volunteer who checks your question. If they tell you it’s not ok to ask your question, please respect this. Most of the time it’s an actor who has asked this.

- Don’t mention shipnames in your question. We know of course that a lot of people are fanatic shippers, but for the actors it’s hard to keep track on those names. Name the full names in your question.

- Prevent shipwars. Not everyone at the convention will ship the same ship. A lot of actors have trouble choosing between ships because they don’t want to let down a big part of the audience. Please don’t make them do that.

- Don’t ask questions about their private lives. Although the Teen Wolf actors are very open about their lives, certain questions about their private lives are not done. General questions about who they are as a person are of course not a problem.

- Try to ask questions to all the actors on stage, if possible. For the actors it’s no fun if one person gets 10 questions and the others get none. If there are several actors on stage, try to ask as many questions that everyone can answer. Of course it’s not a problem to make an exception on this now and then.

- It is not allowed to ask for selfies, hugs and kisses. This takes too much time and if one person wants it, everyone wants it. Most of the actors are more than willing to give hugs at the photoshoots.

- Don’t tell long personal stories if you ask a question. A lot of people in the audience have their own stories and reasons why they’re there and why the actors on stage are important for them. If you want to tell your story to one of the actors, it’s better to write it down in a letter and give it to them during the autographs. This way as many people as possible can ask their questions.

- It is not allowed to ask actors to marry you, ask them for a relationship or other questions in that direction. It usually makes actors feel very uncomfortable and even though you might have the feeling to know them very well, you’re usually a complete stranger for them.

- During the panels you can make photo’s WITHOUT flash. Making video recordings is strictly forbidden. If we see you filming, we need to erase all the material (and yes, we know how phones work, so we’ll make sure everything is deleted) and you risk being expulsed from the convention. You will not get your money back if you still have extras you haven’t done yet.

 

Autographs (Saturday and Sunday)

If you bought autographs of an actor or bought a pass with included autographs, you can get them at a fixed moment during the convention. How does that go?

- Everyone will be called in a group to come to the autographs. Listen carefully and don’t leave the room before your pass and your number have been called and wait until a volunteer comes to get you. This way you don’t have to stand in line very long.

- If you don’t get called on Saturday, you will be able to get your autograph on Sunday.

- If you have more than one autograph of an actor it’s wise to do them at the same time

- The actors will only sign official Teen Wolf/Wolfcon/The Con Factory merchandise. You can bring an official product yourself or buy special wolfcon photos at the convention for the autographs. There will be photos in different price categories

- If you want the actors to sign something with your name, please put a post it with your name on the product. This is no guarantee that they will do that.

-When you are called, you will be brought to the room where the actors are sitting. You will stand in line with the actor where you bought the autograph from. If you have autographs with more than one actor, it’s usually wise to start with the shortest line.

- When it’s your turn, you hand over your ticket to the volunteer next to the actor.

- If you want to give the actor a present, this is the moment to do it.

- This is also the moment to talk to the actor when they sign your product. If your English isn’t good enough, you can ask the volunteer next to the actor if they can help you.

-When you had your autograph and your moment with the actor, you walk to the next line or you leave the autograph room.

- Making photos, videos and/or audio recordings is NOT allowed in this room. If you get caught making recordings, you need to erase them and you risk being expulsed from the convention. You will not get your money back if you still have extras you haven’t done yet.

 

Photo ops (Saturday and Sunday)

On both days it’s possible to take a photo with the actors. There are single photos, duo photos, triple photos and group photos. How does that go?

- In the program, the times of all the photoshoots are stated. You will however stay in the panelroom until your pass and your number will be called and until a volunteer comes to get you. This way you don’t have to stand in line very long.

- When you enter the photo room, you’ll have to leave your bag and belongings on a table before you stand in line.

- When it’s your turn, a volunteer will check your ticket. This volunteer will also tell you when certain poses are forbidden.

- If you want to ask the actor for a pose, make sure you can explain this pose quickly or that you bring an example, for example on paper. There is not much time, everything needs to go fast.

- When the actor doesn’t want to do a pose, don’t make a problem. Make sure you have a back up pose, ask for a hug instead or ask if they have a nice alternative.

- As soon as the photo has been made, you take your bag and belongings and leave the photo room

- You can collect your printed photo somewhere else in the convention hotel. It can take a while before the photo is printed. The photographers work with SD cards, and the photos will only be printed when a card is full. At the convention you will find out where you can collect the photos

- Making photos, videos and/or audio recordings is NOT allowed in the photo room. If you get caught making recordings, you need to erase them and you risk being expulsed from the convention. You will not get your money back if you still have extras you haven’t done yet.

 

M&G’s (Saturday and Sunday)

On Saturday and Sunday, every actor has a Meet and Greet. They will happen during the other parts of the program.

- The moment your M&G is going to start, it will be announced in the panelroom. You will go to the M&G room. This time a volunteer won't get you, so pay attention yourself. A volunteer will check your ticket there and you can find a seat.

- The M&G starts as soon as the actor comes into the room. A volunteer will make sure that everyone who wants to say something has the opportunity to do so. If you don’t want to ask or say anything, that’s fine as well.

- During the M&G, the same rules apply as during the panels. You are not allowed to give presents, you can only do this during the autograph ops.

- The volunteer who is present will also keep an eye on the time. When the time is up, the M&G is unfortunately over. You wait until the actor has left and will return to the panelroom after that.

- Also during the M&G, making photos, videos and/or audio recordings is NOT allowed. If you get caught making recordings, you need to erase them and you risk being expulsed from the convention. You will not get your money back if you still have extras you haven’t done yet.

 

Party (Saturday)

At Saturday night, there will be the party. This is a very good opportunity to have a great night and talk a bit of time with the actors. There will be some small things to eat and drink and everyone will be seated at tables. Maybe there will be a few surprises as well! How the party will go exactly, will be explained on spot. Make sure to be on time and if you want to, to have changed your clothing. (This is often THE opportunity to wear a nice dress or a special outfit)

 

General  

-Wolfcon will be in a hotel. This is why it’s not allowed to bring your own food and drinks. It is possible to buy that in the hotel.

-If you meet the actors in the hallways or other public spaces, like the toilets, please leave them alone. Also for them the convention is a very long, busy weekend and they like to have a few quiet moments

-If you meet the actors outside of the convention, please leave them alone as well. They make long work days and they have a right on free time outside of the convention hours. They actors make a whole lot of photos and sign a whole lot of photos during the convention. It is very impolite to ask them for a photo or an autograph outside of the convention. This also goes if you DON’T have a ticket for the convention.

-This is probably totally unnecessary, but still... you want the actors to hug you, and hold you, pay attention to your personal hygiene. Make sure you're showered, wear clean clothes, use deodorant and chew some gum after your meals